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Data Protection

General Data Protection Regulation (GDPR) 

Schools handle a large amount of personal data. This includes information on pupils, such as grades, medical information, images and much more. Schools will also hold data on staff, governors, volunteers and job applicants.

Schools will also handle what the GDPR refers to as special category data, which is subject to tighter controls. This could be details on race, ethnic origin, biometric data or trade union membership. This data is already governed by existing DPA regulations, which ensure personal data is handled lawfully. However, the new GDPR has gone further and requires organisations to document how and why they process all personal data, and gives enhanced rights to the individual.

From 25th May 2018, any data subject (that’s someone whose data the school holds) can exercise certain rights with regards to their data. This means that a parent could ask for a school to produce all data it currently holds on their child, or a job applicant could ask you to erase all their details. Under the new law an individual could ask for their data in a portable form so they can pass it on to another organisation.

The school would be legally obliged to carry out these requests within 28 days of the request being given.