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Policies, Risk Assessments & GDPR


Some of our policies are below. They are regularly reviewed and ratified by our Governing Body. Policies that apply to the whole of the Hawkswood Group can be found on the main 'Hawkswood Group' page.

We review our Safeguarding Suite of Policies annually  to ensure compliance with current guidance but the important thing is implementation and the impact of our policies. Therefore, we constantly check compliance and evaluate the impact of what we do. Our Policies have also been cascaded out to all staff and governors.

General Data Protection Regulation (GDPR) 

Schools handle a large amount of personal data. This includes information on pupils, such as grades, medical information, images and much more. Schools will also hold data on staff, governors, volunteers and job applicants.

Schools will also handle what the GDPR refers to as special category data, which is subject to tighter controls. This could be details on race, ethnic origin, biometric data or trade union membership. This data is already governed by existing DPA regulations, which ensure personal data is handled lawfully. However, the new GDPR has gone further and requires organisations to document how and why they process all personal data, and gives enhanced rights to the individual.

From 25th May 2018, any data subject (that’s someone whose data the school holds) can exercise certain rights with regards to their data. This means that a parent could ask for a school to produce all data it currently holds on their child, or a job applicant could ask you to erase all their details. Under the new law an individual could ask for their data in a portable form so they can pass it on to another organisation.

The school would be legally obliged to carry out these requests within 28 days of the request being given.

Key changes for schools

Demonstrate compliance: schools need to document every system used to process personal data. They also need to map how this data is transferred to other systems or any third parties.
Schools must appoint a Data Protection Officer (DPO) to ensure that their school is fully compliant to the new regulations. 
Processor agreements: for any third-party processors the school must have contracts in place stipulating that personal data is handled in compliance with the GDPR.  
Reporting a data breach: if personal data has been put at risk, schools may be required to inform the ICO, and in some cases, the individual at risk. This would be done within 72 hours of the breach being discovered.
Staff training: despite the best efforts of the DPO in using compliant processes, these are only as secure as the people using them. Making sure staff are trained and there is a culture of data compliance is crucial.

Impact at Burnside Secondary School PRU

Key changes for leaders:
We now have secure records for holding and distributing data and all data taken off-site is recorded and monitored. 
Our DPO is Maryline Alvis, an Education Data Protection Officer for the London Borough of Waltham Forest.
All third-party processors now have contracts in to ensure that personal data is handled in compliance with the GDPR.  
All data breeches will be reported within 72 hours of the breach being discovered.
All of the Burnside Secondary School PRU staff have already or will be receiving training over the next few weeks. This will be an on going process to ensure all staff are up to date with expectations and changes regularly.

If you require paper copies of any of the documents listed,  please contact the school office and the will be provided for you free of charge:

Address: 2 Burnside Avenue, London E4 8YJ

Phone: 020 8289 4740

  1. COVID RA Secondary School Template - UPDATE 06.01.2021 - docx
  2. COVID RA Burnside Secondary School - UPDATE 15.01.2021 - docx
  3. Accessibility Policy pdf
  4. Administration of medicine in school Ratified 05.02.2020 doc
  5. Admissions and Transition Policy Nov 18 doc
  6. Behaviour for Learning Policy Ratified 05.02.2020 docx
  7. Capability Policy Jan 18 pdf
  8. Careers Education and Guidance Policy - Ratified 05.02.2020 docx
  9. Charging & Remissions Policy for Burnside Secondary School PRU December 2017 docx
  10. Complaints Procedure Ratified 05.02.2020 pdf
  11. DBS Policy 2019-20 V2 doc
  12. Dress Code Policy Ratified 05.02.2020 doc
  13. Emergency Response Plan doc
  14. Equality Policy 2020 doc
  15. Fire Safety Policy pdf
  16. Health and Safety policy Ratified 05.02.2020 docx
  17. LAC Policy 2019 pdf
  18. Lettings Policy for Hawkswood Group doc
  19. Marking and feedback policy doc
  20. Policy & Procedure For Reporting Of Data Protection Infringement By Employees pdf
  21. Racial Equality Policy pdf
  22. Recruitment & Selection Policy Jan 18 pdf
  23. Screening Substance Weapons Policy December 2019 V2 pdf
  24. SEND Policy pdf
  25. Teaching Traditional British Values Policy 2018 doc
  26. Volunteer Policy 2019 V4 pdf
  27. Whistleblowing Policy 2020-21 - V5 pdf
  28. Staff Code of Conduct Policy 2019 V3 pdf
  29. Searching_screening_and_confiscation pdf
  30. SAFEGUARDING TOOLKIT - HWG 2020-21 V4 pdf
  31. KS3-4 STUDENT FRIENDLY - SG Policy 2020-21 V3 pdf
  32. Anti-Radicalisation and Prevent Policy - Sept 2020 pdf
  33. Home Visit Policy Sept 2019 V3 pdf
  34. E Safety Policy July 2019 V4 pdf
  35. Educational Visits Policy 2019 V3 pdf
  36. Hawkswood Attendance Policy 2020 V5 with COVID 19 return to school Addendum pdf
  37. HWG Safeguarding - Concerns about a pupil pdf
  39. Keeping_children_safe_in_education_Sep_2020 pdf
  40. Prevent Assessment and Action Plan pdf
  41. New MASH 2020 - Request for HSPS v2 doc
  42. Safeguarding and Child Protection Policy 2020 - V5 pdf