Some of our policies are below. They are regularly reviewed and changed by our Governing Body. If you wish to have a paper copy of any of these policies, please request them at reception.
Many of our providers have their own policies, which you can find below. We work closely with all of the colleges that our pupils attend and we ensure we keep up to date with any changes and updates to their settings.
Policies that apply to the whole of the Hawkswood Group can be found on the main 'Hawkswood Group' page.
We review our Safeguarding Suite of Policies annually to ensure compliance with current guidance but the important thing is implementation and the impact of our policies. Therefore, we constantly check compliance and evaluate the impact of what we do. Our Policies have also been cascaded out to all staff and governors.
General Data Protection Regulation (GDPR)
Schools handle a large amount of personal data. This includes information on pupils, such as grades, medical information, images and much more. Schools will also hold data on staff, governors, volunteers and job applicants.
Schools will also handle what the GDPR refers to as special category data, which is subject to tighter controls. This could be details on race, ethnic origin, biometric data or trade union membership. This data is already governed by existing DPA regulations, which ensure personal data is handled lawfully. However, the new GDPR has gone further and requires organisations to document how and why they process all personal data, and gives enhanced rights to the individual.
From 25th May 2018, any data subject (that’s someone whose data the school holds) can exercise certain rights with regards to their data. This means that a parent could ask for a school to produce all data it currently holds on their child, or a job applicant could ask you to erase all their details. Under the new law an individual could ask for their data in a portable form so they can pass it on to another organisation.
The school would be legally obliged to carry out these requests within 28 days of the request being given.
Impact for Hawkswood Alternative Provision
Key changes for leaders:
- We now have secure records for holding and distributing data and all data taken off sight is recorded and monitored.
- Our DPO is Maryline Alvis, a Education Data Protection Officer for the London Borough of Waltham Forest
- All third-party processors now have contracts in to ensure that personal data is handled in compliance with the GDPR.
- All data breeches will be reported within 72 hours of the breach being discovered.