Skip to content ↓

Policies & GDPR

Some of our policies are below. They are regularly reviewed and changed by our Governing Body. If you wish to have a paper copy of any of these policies, please request them at reception.

Policies that apply to the whole of the Hawkswood Group can be found on the main 'Hawkswood Group' page.

We review our Safeguarding Suite of Policies annually  to ensure compliance with current guidance but the important thing is implementation and the impact of our policies. Therefore, we constantly check compliance and evaluate the impact of what we do. Our Policies have also been cascaded out to all staff and governors.

General Data Protection Regulation (GDPR) 

Schools handle a large amount of personal data. This includes information on pupils, such as grades, medical information, images and much more. Schools will also hold data on staff, governors, volunteers and job applicants.

Schools will also handle what the GDPR refers to as special category data, which is subject to tighter controls. This could be details on race, ethnic origin, biometric data or trade union membership. This data is already governed by existing DPA regulations, which ensure personal data is handled lawfully. However, the new GDPR has gone further and requires organisations to document how and why they process all personal data, and gives enhanced rights to the individual.

From 25th May 2018, any data subject (that’s someone whose data the school holds) can exercise certain rights with regards to their data. This means that a parent could ask for a school to produce all data it currently holds on their child, or a job applicant could ask you to erase all their details. Under the new law an individual could ask for their data in a portable form so they can pass it on to another organisation.

The school would be legally obliged to carry out these requests within 28 days of the request being given.

Key changes for schools

Demonstrate compliance: schools need to document every system used to process personal data. They also need to map how this data is transferred to other systems or any third parties.
Schools must appoint a Data Protection Officer (DPO) to ensure that their school is fully compliant to the new regulations. 
Processor agreements: for any third-party processors the school must have contracts in place stipulating that personal data is handled in compliance with the GDPR.  
Reporting a data breach: if personal data has been put at risk, schools may be required to inform the ICO, and in some cases, the individual at risk. This would be done within 72 hours of the breach being discovered.
Staff training: despite the best efforts of the DPO in using compliant processes, these are only as secure as the people using them. Making sure staff are trained and there is a culture of data compliance is crucial.

Impact at Burnside Secondary School PRU

Key changes for leaders:
We now have secure records for holding and distributing data and all data taken off-site is recorded and monitored. 
Our DPO is Maryline Alvis, an Education Data Protection Officer for the London Borough of Waltham Forest.
All third-party processors now have contracts in to ensure that personal data is handled in compliance with the GDPR.  
All data breeches will be reported within 72 hours of the breach being discovered.
All of the Burnside Secondary School PRU staff have already or will be receiving training over the next few weeks. This will be an on going process to ensure all staff are up to date with expectations and changes regularly. 

  1. Lettings Policy for Hawkswood Group doc
  2. Admissions and Transition Policy Nov 18 doc
  3. Teaching Traditional British Values Policy 2018 doc
  4. Educational Visits Policy 2018.151231402 pdf
  5. E Safety Policy 2018 pdf
  6. Home Visit Policy Sept 2018 (2) pdf
  7. KS3-4 STUDENT FRIENDLY - SG Policy pdf
  8. Staff Code of Conduct Policy 2019 pdf
  9. Staff Induction Policy 2018-19 (2) pdf
  10. Volunteer Policy 2018 (2) pdf
  11. Whistleblowing Policy 2018 pdf
  12. LAC Policy 2019 pdf
  13. Hawkswood Attendance Policy Nov 2018.159039492 pdf
  14. HWG Safeguarding and Child Protection Policy 2018-19 pdf
  16. Hawkswood Group Harmful and Abusive Behaviour (Anti-Bullying) Policy 2019 pdf
  17. HWG Draft Behaviour for Learning Policy April 2018.156852300 docx
  18. Charging & Remissions Policy for Burnside Secondary School PRU December 2017 docx
  21. Hawkswood Group Fire Safety Policy pdf
  22. Equality Policy pdf
  23. Racial Equality Policy pdf
  24. DBS Policy pdf
  25. Recruitment & Selection Policy Jan 18 pdf
  26. Capability Policy Jan 18 pdf
  27. HWG Safeguarding - Concerns about a Member of Staff pdf
  28. HWG Safeguarding - Concerns about a pupil pdf
  29. Anti bullying policy pdf
  30. Extremism & Anti-Radicalisation Policy pdf
  31. Accessibility Policy - Hawkswood Primary (1) pdf
  32. Emergency Response Plan- Burnside Secondary School pdf
  33. Emergency Response Plan Hawkswood Group CWV1 (2) (2) (1) 15-03-19 (3) doc
  34. Hawkswood group - Marking and feedback policy doc
  35. SEND Policy pdf